Your brand is in good hands with Red Velvet Events.

Conferences & Trade Shows

Whether it’s a 50-person meeting, an inaugural event, or a 20-year celebration, your event is an extension of your brand. When you invite clients and partners to learn more about your products at a conference, the event’s details must be kept offstage so that important information can stand in the spotlight.

RVE helps companies craft big experiences with little details that win people over for life. We deeply care about communicating clients’ messages – and we have the portfolio filled with flawless and fun-filled events to prove it.

Let us handle registration, room setup, audio-visual needs, transportation, catering, gift bags, signage, receptions, and much more at your next conference or trade show.

Curious about potential costs and timelines for your event? Scroll down to read our big 6 FAQs about conference planning.

RVE is the full package!

  • Theme Development
  • Venue Selection
  • Restaurant & Venue Buyouts
  • Catering & Beverage Services
  • On-Site Management
  • Entertainment
  • Professional Speakers
  • Special Performers & Novelty Acts
  • Staging Production
  • Audio-Visual & Lighting
  • Photography & Video
  • Travel/Hotel Accommodations
  • Venue Coordination
  • Catering Management
  • Special Event Liaison
  • Shuttle Services
  • Social & Tour Programs
  • Budget Management
  • Site Inspections
  • Registration Services
  • Professional Staffing
  • Accommodation Assistance
  • Hospitality Services
  • Amenities & Gifts
  • Collateral Items
  • Trade Show Booth Management
  • Recreational Programs
  • Team Building
  • Dine Arounds
  • Discovery Programs
  • Guest Programs
  • Day Activities
  • Private Parties
  • Charity Events
  • Meet & Greet
  • Coordination
  • Airport Transfers
  • Registration
  • VIP Arrangements
  • Shuttle Services
  • Event Transfers
  • Press Kits
  • Social Media Management
  • Twitter Marketing Services
  • Develop Social Networking Profiles
  • Sales Outreach
  • Media Events
  • Sponsor Activations
  • Consumer Marketing Events
  • Event Naming & Marketing
  • Logo Design & Development
  • Website Design & Development
  • Invitation Design & Distribution
  • Print Materials Design & Production
  • On-Site Creative Installation
  • Interactive Design & Development
  • Computer & Traditional Illustration

We are committed to saving you time & money in managing your production.

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Are you ready for a conference?

The 6 big FAQs about conference planning

Why should I hire a meeting planner?

If your meeting is large and/or complex, a professional will save you more than the additional cost of service. Meeting planners can acquire a better conference location with a better contract because of their experience and relationships with local partners. Plus, the right meeting planner will make the experience fun and rewarding for you and your staff!

How much should I charge attendees?

We recommend doing an income/expense analysis and market research on your industry’s standards. Keep in mind your conference’s goals, as this affects price as well. Again, a meeting planner will help you determine what the best rate is.

How early should I start planning?

We highly recommend that you start coordinating at least a year in advance, especially if your date or location is not flexible. At least 6 months is necessary, but the sooner you know your dates, the easier it is to manage the registration and sponsorship of the event.

Why won't hotels confirm meeting space if they have it available?

Hotels base their meeting space reservations on supply and demand. The more sleeping rooms you get under contract, the more influence you have in obtaining meeting space. The larger the group and the further in advance your reservation, the more leverage you have – and you have even more leverage when you use a meeting planner they know.

How much will the event cost?

Budgets vary greatly from event to event, but you should anticipate spending at least $800 per attendee. Keep in mind that conferences run an average of 2-3 days, and can range in size from 50 to 1,000 people.

When should I send out a save-the-date for the event?

We recommend at least 6 months out. If it’s an annual conference, announce the next conference date at the end of the current conference. For a first-time event, however, the sooner the better!

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