Keeping the RSVP Stress-Free

RSVPs and registration seem like such minor details sometimes, but they affect an entire event. Attendee count alone can change seating charts, furniture layouts, vendor plans, catering menus, and more. It affects the total cost of food and the beverage plans. So how can we streamline the RSVP to be simple for guests and efficient for planners? Here are a few tips from RVE:

  1. Timeliness matters. As a planner, give your guests enough time before the actual event date to accurately respond. This also means that you must give them a date to respond by. Having an RSVP deadline makes the planning process simple for the client and vendors. As a guest, you should ideally respond to the invitation in 1 or 2 days, even if you cannot attend.
  2. Communicate expectations. Planners should communicate whether the invitation is just meant for one person, or if a +1 is invited. If there’s a necessary dress code, include that. If you’re a guest, give an accurate head count on RSVPs. If anything changes after you’ve already responded, contact the planner. Communication is key for both sides!
  3. Use technology to your advantage. Online registration and RSVPs are getting more and more popular for a reason! It allows your guests to respond quickly with all the necessary information. Eventbrite has a great event planning software page that allows planners to track attendees online. It aids efficiency and is a good way to go green. When you’re a guest with a digital RSVP request, try and fill it out right when you receive it. It’ll help both you and the planner—and it takes little to no time.

Do you have any more tips that can help us and our readers out? Comment below and let us know!